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You Are Here : Home : Activities & Events : Program & Event Guide : Registration Information

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Click here to download the 2013-2014 Program and Events Guide (PEG)!

There are 2 ways to register for program events:

  1. Online registration – Go to www.GirlScoutsNorCal.org/events. This is the preferred method for program event registrations. It’s faster and easier for you, less expensive for the council, and it’s green. We STRONGLY encourage  everyone to use online registration.
  2. Fax or mail the Program Event Registration Form, found in the back of the Program and Event Guide, or on our website here, to the San Jose office. Registrations cannot be taken over the phone.

SEND REGISTRATION TO:

Program Registration
1310 S Bascom Ave
San Jose, CA 95128
(800) 447-4475 Phone
(408) 287-8025 Fax

List the Troop Leader or Parent/Guardian

This is the contact person for the registration.

List All Participants

Please list all participants, including girls and adults, by the name used for membership registration.  Please don’t use nicknames and be sure to spell the names correctly.  You may substitute participants.  With online registration, you can edit your registrations, change participant names and be added to an event wait list without being charged, which offers more flexibility and control for you.

Girl Scout Membership

All program events are open to previously registered Girl Scouts as well as girls who've never before been registered as Girl Scouts. If you are planning to bring girls who are not yet registered Girl Scout members, you must register them for the event and as a Girl Scout member. For online Girl Scout membership registrations, select "Girl Scout Membership" for each non-girl member who is registering for the event. For offline Girl Scout membership registrations, use the Program Event Registration Form and include a Membership Registration Form and the $15 annual Girl Scout membership fee.

Opening /Closing Dates

On the opening date, we will process all registrations received on a first come, first served basis. Girls who do not get in will be placed on a waiting list. If the event does not fill on the first day, it will remain open on a first-come, first-served basis until it is full or until the closing date. If we do not have the minimum number by the closing date, the event will be cancelled. 

Typical closing date is two weeks prior to the event date unless otherwise noted.

Opening dates for all events are as follows:

Event Dates Opening Date
September-October 2013 May 15, 2013
November- December 2013 September 16, 2013
January- March 2014

November 4, 2013

April - August 2014

January 6, 2014

Payment

Include 100% payment with all registrations. You may pay with a troop debit card, Visa/MasterCard/American Express/Discover credit card, check, cash, and cookie/fall sale rewards/credits. Online registrations must be paid with a credit card, debit card or cookie/fall sale rewards/credits. Please make checks payable to Girl Scouts. Please use blue or black ink on checks. Please do not send cash through the mail. Offline payments will be processed as they arrive at the GSNorCal office in San Jose.

Cancellations & Refunds

Events run rain or shine unless inclement weather would adversely affect the program. In those cases, participants will be notified of cancellation or rescheduling. If GS NorCal cancels the event for any reason, or cannot place participants in the event of their choice, GS NorCal will issue a refund for 100% of the registration fee. 

Cancellation and refund requests must be made in writing.
No refunds will be issued for registration fees of less than $10.00 per individual.  Thirty (30) days written notice is required to receive 50% of registration fees of $10.00 or more per individual.  There are no refunds if less than 30 days written notice is given except for medical reasons. Refunds for medical reasons will only be processed if notification is made before the event, and is followed within one week by a written refund request accompanied by a doctor’s note. No refunds will be issued for no-shows.  The $15 Girl Scout membership fee is non-refundable.

Confirmations

When your registration is processed, you will be emailed a receipt that lets you know whether you are registered for the event or if you are on the waiting list (troop leaders receive a confirmation for group registrations).

New! Your receipt may include tickets. Print each ticket and bring to check in for your program event. Tickets are unique and will be scanned at check in. After the closing date, the leader (or individual) will be emailed an Adventure Packet, which details the event information.

If a program is not filled by the closing date, it will be cancelled, you will automatically receive a full refund, and you will be notified by email. If you do not have email, we will mail the Adventure Packet. It is our standard practice to use email so we can keep printing and postage costs down.

Financial Assistance

Financial assistance is available for all Girl Scout events unless otherwise noted. The Financial Aid form can be found on the financial aid page of our website, along with the Financial Aid Policies. Please complete the application and mail it with the Program Event Registration Form to the San Jose office.

Special Needs

Because we're all unique, we may have special needs that need to be met so that can attend an event. Please e-mail Choices4Girls@GirlScoutsNorCal.org if you have questions, or to find out whether or not we can accommodate special needs at the event you wish to attend. For event that include food, it is the parent/guardian's responsibility to let us know about dietary restrictions. We are usually able to accommodate many dietary needs such as gluten free, vegetarian, nut allergies, and dairy free options if we know about them in advance. In some cases, the family will be asked to provide supplemental items.

Adult/Girl Ratios

A minimum of 2 adults must accompany every troop to a Program and Event Guide event, unless otherwise noted in the event description. Please consult the ratios in the Council Resource Guide for exact ratio information.  Individually registered girls must be accompanied by one adult.  Our primary goal is to provide programs for girls.  As a result there may not be space for additional adults above the Safety-Wise ratio.

Siblings/Friends

Female siblings and friends are welcome to join us if they meet the age requirement of the program.  If they are not currently registered, all girls will need  to include a Membership Registration Form and $15.00.  This is a once a year requirement to cover Girl Scout membership from October to September.   Please do not bring children who are not within the age requirement (also known as Tagalongs) unless otherwise noted in the event description.  Boys are welcome to attend events that specify such.  If you are an adult volunteer willing to help staff an event, you and your daughter may be eligible to attend free of charge.  For more information  on this option, please email choices4girls@girlscoutsnorcal.org for any event requesting volunteer assistance.