Registration Information

Now that we are Girl Scouts of Northern California, there are many more program opportunities available for you and your troop! As a council, we have published five editions of the CHOICES Activity Guides. The events listed in your area's edition are primarily events offered in your local area with a few "signature events" which are listed in all of the CHOICES Activity Guides. Your troop is welcome to attend any event hosted by GSNC.

Host Office
In every event description, we have named the host office. Registrations and questions about that event should be directed to the host office. See the interior back cover of the CHOICES Activity Guide for contact information.

There are 2 ways to register for program events:

1. Online registration at www.GirlScoutsNorCal.org/ecouncil
2. Fax, mail, or hand-deliver the Program Event Registration Form, found in the back of the CHOICES Activity Guide, to the host office.

Registrations cannot be taken over the phone.

List All Participants
Please list all participants, including girls and adults, by the name used on their Membership Registration Form. Please don't use nicknames and be sure to spell the names correctly. You may substitute participants. If you are planning to bring girls who are not yet registered members, you need to register them for the event with the Program Event Registration Form and include a Membership Registration Form and the $10.00 annual Girl Scout membership fee.

Opening and Closing Dates
Opening and closing dates are listed for all events in the event description. On the opening date, we will process all applications received. If there are more girls applying than the maximum number allowed, we will run a lottery and chose the participants randomly. Girls who do not get in will be placed on a waiting list. If the event does not fill on the first day it will remain open on a first come, first served basis until it is full or until the closing date. If we do not have the minimum number by the closing date, the event may be cancelled. Opening dates for all events are as follows:

Opening Date Event Dates
August 15, 2007 September-December 2007 November 7, 2007 January-March 2008 February 6, 2008 April-August 2008

Payment
Include 100% payment with all registrations. You may pay with cash, check, or Visa/MasterCard. Please make checks payable to Girl Scouts. Please use blue or black ink on checks. Payments will be processed when they arrive at the office. Online registration must be paid with a credit card. Cookie and Fall Product credits can be used for all events unless otherwise noted and must be sent in with the Program Event Registration Form. These cannot be processed online.

Cancellations & Refunds
Events run rain or shine unless inclement weather would adversely affect the program. In those cases participants will be notified of cancellation or rescheduling. If we cancel the event for any reason, or if you cannot be placed in the event of your choice, you will receive a refund of 100% of the registration fee. Cancellation and refund requests must be made in writing prior to the closing date for the event. 80% of the registration fee will be refunded if requested before the closing date. There are no refunds after the closing date, except for medical reasons. Refunds for medical reasons will only be processed if notification is made before the event, and is followed within one week by a written refund request accompanied by a doctor's note. No refunds will be issued for no-shows. Please note that the $10.00 Girl Scout membership fee is not refundable.

Confirmations
When we receive your registration, the troop leader (or individual if registered that way) will be sent a confirmation via e-mail. This lets you know you have been registered in the event or you are on the waiting list. After the closing date, the leader (or individual) will be emailed the detailed event information. If a program is not filled by the closing date, it may be cancelled and you will be notified by e-mail. If you do not have e-mail, we will mail the event confirmation information. In order to keep printing and postage costs down, we try to send as much information via email as possible.

Financial Assistance
Financial assistance is available for all Girl Scout events unless otherwise noted. Please request it from the office hosting the program. Please click here for more information about Financial Aid for events. Financial Aid Policies. Please complete the application and mail it with the Program Event Registration Form.

Adult/Girl Ratios
A minimum of 2 adults must accompany every troop to a CHOICES event, unless otherwise noted in the event description. Please consult the ratios in Safety-Wise for exact ratio information. Individually registered girls must be accompanied by one adult. Our primary goal is to provide programs for girls. As a result there may not be space for additional adults above the Safety-Wise ratio.

Siblings/Friends
Siblings and Friends are welcome to join us if they meet the age requirement of the program. If they are not currently registered, all girls will need to include a Membership Registration Form and $10.00. This is a once a year requirement to cover Girl Scout membership from October to September. Please do not bring children who are not within the age requirement (also known as Tagalongs) unless otherwise noted in the event description. If you are an adult volunteer willing to help staff an event, you and your daughter may be eligible to attend free of charge. For more information on this option, please contact the host office for any event requesting volunteer assistance.